Using Technology for Organizational Change

Continual change is necessary for an organization to grow. Technology aids this process in many ways, offering an organization's senior leadership options to streamline operations and ultimately reduce overhead costs. In the past, technology came in the form of bulky computers, temperamental software, and cumbersome electronics. Today, however, technology has become smaller, more advanced, and sleekly efficient. Here are four ways technology will help enhance an organization's change initiatives.

Encourage Employees to Go Mobile

Image via Flickr by mikecogh

At first glance, allowing employees to work remotely might not be that appealing. But there is evidence that employees with the option to work remotely or work from home are happier and more productive. Mobile phones, laptops, tablets, and the cloud have made it possible for people to work from almost anywhere. Email access and software that allows remote logins to employee portals keep employees connected as long as they have access to the Internet. While business owners shouldn't always allow staff members to work outside the office, the flexibility that comes with working remotely can benefit many employees.

Streamline Operations

Many new software programs are tailored to an organization's needs in order to eliminate redundant operations. Installing an all-in-one program that does the work of several different applications can save an organization time and money. A boost in productivity can lead to increased sales, client services, and wider distribution of goods and products.

Streamlining operations makes it easier for employees to do their jobs, and it may make training new employees much easier. Creating a more streamlined process can also widen the pool of qualified applicants for a job, opening the doors to new talent and additional growth opportunities.

Cut Down on Human Error

All humans make mistakes. Adopting new technology to assist with tasks like record keeping, budgeting, accounting, and other tasks that require attention and focus can reduce the chances of costly human error. System upgrades can also provide more accurate information for organization employees and stakeholders.

Keep in mind that technology shouldn't necessarily replace staff members. Rather, new applications and programs can improve an employee's work and boost his or her confidence.

Reduce Costs

There may be an initial investment related to buying software and equipment, but senior leaders have to weigh that cost against the bottom line. Buying faster computers may put a dent in the budget now, but this investment can pay off when the new computer drastically cuts down the time an employee needs to complete a task. Along the same lines, advanced technology can save thousands in travel costs when team members can host a webinar or video chat instead of meeting a client in person.

The process of change isn't always an easy one. Though technology helps ease the transition, senior leaders and managers often need help to implement change and transition efforts. In those cases, the strategic guidance of Ruota Consulting can help organizations thrive. Remember that the benefits of useful technology can outweigh the initial investment, and following a carefully executed strategic plan allows organizations to implement change successfully.