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All The Relevant and Useful Information About Outlook OST File Issues

Published on 28 March 18

Barry Follow

It is common to have problems with any technology being used. It can be a result of a lot of factors that go unchecked for some time and cause difficulty in regular operations. There are a lot of Outlook OST file issues reported by a number of regular users across the globe. These are common to a lot of people and companies. This post is designed to capture a gist of all the major ones in brief. It creates a list of admins, professionals, and students to take reference from. Continue reading to find out more to reduce OST file size.

Common Outlook OST File Issues and Their Solutions

Following are some of the most general offline data file(.ost) problems that occur and their probable resolutions:

Backup Lost: This is a problem if proper archival is not taken by the user to a regular interval. It is a very common Outlook issue. It can be either that disk space runs out before a complete backup is taken. It can even be that the archival process fails in between as it took too long and a system had to be closed or some other reason.
OST File Missing: This is a common problem with Exchange profile that such an error is displayed. It is shown missing due to some corruption or a damaged message. It makes opening and reading incoming messages and mailbox data difficult.
Outlook.ost Inaccessible: It is a synchronization issue when the offline data file has not been properly matched with the server copy. Reason for this could be a bad internet connection, network cables, a faulty device like a tablet, a phone used to access Outlook.
Exchange Unavailable: It can be that the server is often under downtime or maintenance that can cause this error. This kind of situation can also occur also in case of improper SMTP settings, port number or account configuration.
Oversized OST File: There is a file size limitation in older versions of Outlook where it is restricted to 2GB. It can be reduced by checking the mailbox size by using the Import/Export Wizard, Archive feature and Move to Folder options.
OLD OST is Deleted: When an employee leaves a company, the admin automatically deletes the user data as per company policy. If old conversations are needed as part of some legal or forensic investigation, Exchange database needs to be repaired.

Trouble Free Solution to Fix OST File

There are big problems that cannot be solved by usual manual means. It is difficult to find their root cause and apply a regular method of resolving the situation. Many professionals just look for workarounds like using an application like OST Recovery. These are tools that are designed to repair, restore and convert all mailbox items to PST/EML/MSG format. This includes emails, contacts, calendars etc. It has the following features:

Quick Scan: To retrieve any recently lost or missing data.
Advanced Scan: For any high-level of corruption.
Without Outlook: It is a stand-alone application that can work without Outlook.
Split File: It has the option to split PST file into the output.

Conclusion

The common rules of restarting do not apply to each and every situation. Backups cannot be a solution to every problem that is faced by a user. They help surely but not all the time. Any last edits made will be lost. There are better ways to solve Outlook OST file issues by using automated solutions. One such efficient, reliable and user-friendly third-party tool has been discussed in this post. It is faster, convenient and much direct way than opting for any manual means. One can try to download and use the demo version for free for first-time use.

This blog is listed under Development & Implementations Community

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Offline Outlook Data File (OST)

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